Many organizations are looking at board portal software due to security concerns, the growth in virtual or hybrid meetings, and the use of boards that do not require paper. But not all tools are made equal and a range of features can be the difference between an effective implementation and one that’s not as efficient, or even causes unexpected security risks.
A board portal’s primary function is to provide timely and accurate access to information. Evaluate how different features and user interfaces will be intuitive for your board members considering their day-in, day out, real-time board activities. Also, consider the benefits that are available for directors on the move, such as tablet apps offline access and remote approvals.
Most board members and secretaries are pressed for time, so it’s crucial that the tools at their disposal are easy to use and will save them a significant amount of time. Search for boards management systems which have features that remove the necessity of reprinting or scanning physical documents. For example, eSignature capabilities eliminate the need to sign and distributing hard copies documents, thereby aligning with sustainability goals while allowing for more efficient and secure transmission of sensitive information.
Pricing is a key factor when selecting the appropriate board portal for your organization. Be sure to ask about the various editions available and be aware of any extra fees for administrators or committees training, or the amount of storage of data. Also, consider how long the product has been in the market and whether it has been evaluated by other organizations in the same field as yours to ensure stability and longevity.
